Streamlined CapEx Approvals for Global Technology Company
The application and approval of capital expenditures (CapEx) is a critical process often slowed down by inefficiency. For an innovative, globally operating technology company (formerly part of Siemens), the flying dog BPM platform has digitized and optimized the CapEx process – for more speed, transparency, and control while maintaining flexibility.
The previous CapEx process suffered from manual steps, media breaks (email, paper), and lack of transparency. The consequences were:
- Long, unpredictable processing times.
- High administrative effort for tracking and documentation.
- Difficulties in adhering to correct approval paths.
- Increased risk of errors and information loss.
- No central overview of ongoing applications.
The Solution with flying dog software
Based on the flying dog BPM platform, a fully digital workflow for investment applications was implemented. The Form Builder enables structured, central recording of all application data (such as description, justification, costs, benefits, account assignments). The Workflow Engine controls the entire process flexibly and rule-based, while the User Portal provides all participants with a central point of contact. Core functions of the solution are:
Structured Application Recording & Document Management
Applicants use a standardized digital form and directly upload and assign necessary accompanying documents (offers, etc.).
Flexible Definition of Approval Path by Applicant
A highlight of the solution: Applicants select the required approval levels (e.g., department, controlling, management) during creation and determine the specific approvers (persons or roles) for each level.
Intelligent Approval Logic
The Workflow Engine implements a specific logic: Sequential between levels: The levels are processed one after another. Parallel within each level: All approvers of a level receive the task simultaneously; the level is only completed after approval by all approvers.
Automated Notifications & Status Tracking
The system automatically informs all participants about new tasks and status changes. The current status of each application is transparently traceable in the User Portal at any time.
Central Documentation & Audit Trail
All application data, documents, and approval decisions are stored centrally and in an audit-proof manner.
Achieved Results and Benefits
The implementation of the digital CapEx workflow with flying dog software led to significant improvements:
- Significant Acceleration: Average processing times were significantly reduced.
- Increased Transparency: Clear overview of status and progress of applications for all participants at any time.
- Increased Efficiency: Manual effort, paper consumption, and tracking necessity were greatly reduced.
- Standardization & Compliance: The process is standardized, compliance with defined approval paths is systemically ensured.
- Improved Data Quality & Documentation: Structured recording and central archiving ensure high data quality and complete documentation.
- High Flexibility: Despite standardization, the system allows the necessary flexibility in defining approval paths depending on application type and amount.
Shape your future processes. Now.
Are you ready to transform complexity into efficiency and gain full control over your business processes? Discover the power and flexibility of the flying dog Enterprise BPM platform.